Training Awards - ResearchNet "Application" Phase Instructions

How to Apply

To make sure you have access and permissions to the research application tools you'll need to apply with, refer to Before you begin.

To understand the general application process, refer to General Application Process.

To list the components that make up a complete application that are specific to this program, refer to A complete application consists of the following.

To get ResearchNet-specific information on a task-by-task basis, refer to Task Tips.

Before you begin

Make sure you have the following or click the links to register:

• a ResearchNet account
• a CIHR PIN in ResearchNet
• access to Common CV

You should only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account.

General Application Process

1. In ResearchNet, complete all tasks listed for your funding opportunity following the on-screen instructions in one of the official languages.
2. Determine what signatures are needed for each part of your application. See the funding opportunity, and the Meaning of Signatures in the Grants and Awards Guide.
3. Print the Signature pages, found in ResearchNet, needed for the funding opportunity.
4. Offline, obtain signatures for all signature pages, and for any other material needing signatures.
5. Scan the signature pages.
6. Upload the signed signature pages to ResearchNet as part of your submission before the application deadline date.
7. Review the funding opportunity How to Apply section under the subsection entitled "Specific Instructions" and provide the additional information requested.
8. Preview all components of your application in ResearchNet using the "Preview Application Materials" task to ensure that your application is complete.
9. Submit the completed electronic application to CIHR through ResearchNet by completing the "Consent and Submit Application" task on ResearchNet.
   Note: CIHR cannot legally accept your application until you complete this task.
10. For technical help, call 613-941-9080 or e-mail support@researchnet-recherchenet.ca, and for more information email info@cihr-irsc.gc.ca.

A complete application consists of the following

Task Tips

These Task Tips provide general instruction, but do not comprise a comprehensive list of information required to ensure completeness.

Note: The list below is an entire list of tasks that may be required. The tasks that appear on ResearchNet for the Funding Opportunity to which you are applying are the only tasks required for that Funding Opportunity. Some tasks may not be required for all applications.

Task 1: Identify Participants

This task collects information on all participants involved in your application, including your supervisors, if applicable. Consult the Individual Eligibility Requirements on the CIHR website for more information.

New: Applicants will enter their Common CV Confirmation number in this task. This replaces the former requirement to upload a CCV .pdf file.

CIHR applicants will choose an Academic CV template (replaces Full Application CV) or a Knowledge User CV template, depending on their roles. See the "Eligibility" and the "How to Apply" sections of this funding opportunity to determine the CV requirements for each participant. To produce an Academic CV template or a Knowledge User CV template:

1. Log in to the Common CV system: go to the CV menu and select Funding.
2. In the Funding Source field, select CIHR from the dropdown and click next. Select the appropriate CV type and click next.
3. Enter data and click on "Done." Validation is automatically performed and errors are displayed, if any. The validation rules follow the requirements set specifically by CIHR.
4. Review the CV data online and via a preview of the PDF.
5. When satisfied, record the confirmation number that is displayed with the status message and at the top of the CV PDF.
6. Return to ResearchNet and enter this confirmation number under the Identify Participants Task. If you wish to make changes to your Common CV for a certain application, you must repeat the steps above and use the new confirmation number.

Note: During peak periods, there can be a delay between the time that you submit the CV and when ResearchNet is able to validate it. It is highly recommended that you submit your CV well in advance of the competition deadline.

Task 2: Identify Sponsors

This task collects information on the sponsors whose letters of support accompany your application.

Please refer to the "How to Apply" section of the Funding Opportunity for more specific information.

Task 3: Attach Participant Documents

All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments. Before preparing your proposal, please carefully review these instructions.

Upload Curriculum Vitae

New: This document type will only be present if a Personal CV is required. A Personal CV is not created through the Common CV system and is only required by specific funding programs. It is uploaded directly to ResearchNet from your personal files. If a personal CV is required, the Common CV system should not be used.

See the "How to Apply" section of this funding opportunity for page limits and other specific instructions for the personal CV.

Uploading a Personal CV

1. Click Browse (to the right of the applicable document type).
2. Navigate to and select the appropriate PDF file.
3. Click Attach to upload the document.

All documents must be in PDF format. The total size of the attached document(s) cannot exceed 30 MB.

Contribution Details

The following attachments provide more information on various applicant contributions.

New: All of the data fields in the following attachments can now be found in the renewed Common CV.

CIHR is taking a phased in approach to the submission of Contribution Details: applicants may use the renewed Common CV to enter their contribution data or may continue to use the following attachments. Only Career Interruption and Delays must be submitted through the renewed Common CV, under the Leaves of Absence section.

Phasing in the use of the renewed Common CV for Contributions will provide more time for some of the more labor-intensive fields (e.g. Publications). Therefore, none of the Contributions fields in the renewed Common CV will be mandatory (with the exception noted above). However, CIHR strongly encourages the applicant to enter data into at least 5 of the Contribution fields in the renewed Common CV (where possible), to familiarize themselves with the system.

Contributions Details - Activities and Contributions (limit to one page)

The activities and contributions defined in this section should include both academic and non-academic achievements, and their impacts.

Examples of entries follow. This is not necessarily a complete list, and is intended to provide guidance only.

• Consulting/contract activities
• Technology transfers (specify the nature of the activity and the target audience)
• Policy papers
• Involvement in public, private, or non-profit sector activities
• Research development
• Research or technical reports
• Committee membership
• For peer review committees, specify the year(s), the subject(s), and the funding organization
• For thesis examination committees, indicate the author, title of thesis, and university
• Supervisory experience (e.g. training of students)
• Presentations as guest speaker (public or invited lectures)
• Editorships (specify if editor-in-chief or member of the editorial team)
• Evaluation of articles for scientific, literary or artistic journals (specify title of journal and the number of articles evaluated)
• Knowledge translation/Dissemination activities
• Development of a graduate seminar program, journal club or similar activity

Contributions Details - Patents and Intellectual Property Rights (limit to one page)

This section should include details for patents and intellectual property rights for technology transfer, products, and services. Do not include publications in this section.

Descriptions might include the title, patents or intellectual property rights number and date, country(ies) of issue, the name of the inventors, as well as relevance or impact of the stated item.

Contributions Details - Publications List (no page limit)

List your most important publications and other research contributions over the past five years, according to the categories below. This is not necessarily a complete list, and is only intended to provide guidance. Categories can be added as needed. Use only items pertinent to the application. There is no limit to the number of pages you can use.

For Candidates of Training Awards

• Candidates should list all publications, not just those of the last five years.
• All candidates must, for each multi-authored publication, define their role in the publication and indicate their percent contribution to the team effort.
• Candidates, with or without publications, are invited to comment on environmental factors that affected their capacity to publish.

For Proposed Supervisors of Training Award Applicants (if applicable)

• Attach a maximum of two pages listing the titles and contributions over the past 5 years that will serve the application best.

Categories

Use each applicable category as a different sub-title; maintain the same presentation order as shown below. In all instances, use the reference format for complete bibliographical notes of each original publication. Indicate the source of funding, if applicable.

• Published refereed papers (original articles published in journals with editorial review)
• Accepted or in press refereed papers (attach acceptance letters)
• Submitted refereed papers
• Published books and monographs (as author or editor)
• Accepted or in press books and monographs
• Submitted books and monographs
• Published contributions to a collective work and book chapters (including chapters written on invitation or collective works derived from conferences or symposiums)
• Accepted or in press contributions to a collective work and book chapters (including chapters written on invitation or collective works derived from conferences or symposiums)
• Presentations as guest speaker (including conferences, presentations, demonstrations, workshops intended for a non-academic audience, according to the type of audience)
• Published abstracts/number of notes (including name of journal, title of article, and date submitted)
• Accepted or in press abstracts/number of notes (including name of journal, title of article, and date submitted)
• Submitted abstracts (including name of journal, title of article, and date submitted)
• Works including individual or collective literary or artistic works (e.g. novels, short stories, poetry, film, video, visual arts work, booklet, record, sound creation, book of artists, collection, exhibition catalogue, etc.)
• Research reports or reports produced for the government
• Articles in professional or cultural journals without review committee (including popularized texts)

Task 4: Enter Degree Information (if applicable)

This task collects information on any Degrees, Qualifications, Certificates and/or Licenses in progress as well as Degrees for which support is being requested.

Indicate if there is a degree in progress. You must specify at least one degree for which support is being requested to complete this task.

Task 5: Enter Project Information and Supporting Documents

This task collects information related to your research/training/dissemination proposal.

Project Title

The Project Title is mandatory and cannot be edited after your application is submitted. The Project Title is used by CIHR to identify your project. See the "How to Apply" section of the Funding Opportunity for guidelines on how to name your project.

Lay Title

Provide a title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Lay Abstract

Describe your project in a way that is accessible to a lay audience. Be sure to indicate how your proposed research/training/dissemination can improve personal health, the health of populations and/or the health delivery system. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Institution Paid

Institution that will administer the funds for your project. Consult the Institutional Eligibility Requirements on the CIHR website for more information.

Certification Requirements

If you are awarded a grant, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

• Tri-Agency Memorandum of Understanding on the Roles and Responsibilities in the Management of Federal Grants and Awards
• CIHR Funding Policies

Note: Not all funding opportunities include or allow trials. The Clinical Trial and Randomized Controlled Trial questions below may or may not appear on your application - consult the funding opportunity for information regarding these questions. For further information on the trials policy, refer to the TCPS 2-2nd edition of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans.

Is this a clinical trial?
Indicate if this application includes a clinical trial. For more information regarding clinical trials, please refer to the policy on trials.

Does this Application Contain a Randomized Controlled Trial?
Indicate if this application includes a randomized controlled trial. Refer to the funding opportunity on specific requirements for randomized controlled trials for the program to which you are applying.

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required? (Trainees are exempt and should answer No)
Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Department of Justice website for details regarding Section 56 of the CDSA and the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA.

Does this application propose research involving Aboriginal people?
Indicate if your application proposes research involving Aboriginal people. This information will be used for statistical purposes only. Any questions or comments may be sent to the Aboriginal Ethics Guidelines mailbox at aeg-lda@cihr-irsc.gc.ca.

Are sex (biological) considerations taken into account in this study?
Indicate if sex (biological) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

Are gender (socio-cultural) considerations taken into account in this study?
Indicate if gender (socio-cultural) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

Please describe how sex and/or gender considerations will be considered in your research proposal. If your study includes sex (biological) and/or gender (socio-cultural) considerations, then describe how they will be considered in your research proposal (limit of 2000 characters).

Aboriginal People

Applicants whose proposed research will involve Aboriginal People, please consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Percentage of Time Spent on Different Activities

Indicate the percentage of time to be spent on different activities. Awardees are expected to spend at least 75% of their time in research training (Research + Course work).

Project Descriptors

Provide keywords to describe your research project, the techniques and the methodologies it will employ, and areas of interest.

Areas of Research

Select the areas of research/training/dissemination that best describe your proposal from the list provided.

Classification

Select the classifications that best describe your proposal from the list provided.

Themes

Select a primary theme classification. Indicate additional theme classifications only if the substance of the grant application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.

Suggested Institutes

Select a primary CIHR Institute whose research mandate is related to this application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this grant application significantly overlaps with the research mandate of more than one Institute.

Attachments

All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments.

Research Proposal

Summarize your research/training/dissemination proposal.

Task 6: Enter Space, Facilities and Personnel Support

This task describes the space, facilities and personnel support that is available to the candidate.

Task 7: Enter Foreign Training Environment Rationale (if applicable)

This task provides the rationale for training outside of Canada.

Task 8: Attach Other Application Materials (if applicable)

Upload any other application materials you wish to include with your application package. All documents must be in PDF format.

You may attach:

• Official transcripts;
• Letters of support.

Please refer to the "How to Apply" section of the Funding Opportunity for more specific information.

Official Transcripts

Official transcripts of the candidate's complete academic record to date are required. Certified true copies will only be accepted from institutions outside North America (translated into either English or French). A certified true copy is defined as a copy of the original document that has been certified to be a true copy of the original document by a commissioner of oath such as a notary or lawyer. The copy must bear the original signature and stamp of the official authority.

The required official transcripts must be provided by either

1. scanning both sides of each page and uploading them as a single PDF document under "Transcripts" in the "Attach Other Application Materials" task, or
2. uploading a document (1 page maximum) under "Transcripts" in the "Attach Other Application Materials" task indicating that the transcripts are being sent via courier, and explaining why they could not be transmitted electronically. Transcripts must be courier stamped no later than the application deadline date and sent to CIHR.

Note: If you are scanning and uploading your transcript(s), please retain the original, paper copy(ies) since you may be asked to provide these to CIHR for verification purposes at any point in the process.

Task 9: Apply to Priority Announcements / Funding Pools (if applicable)

Priority Announcements/Funding Pools

Priority Announcements/Funding Pools on CIHR's core competitions offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas or mandates.

Priority Announcements/Funding Pools are listed on the CIHR website throughout the year together with CIHR's other current funding opportunities. For requirements on individual Priority Announcements/Funding Pools, verify the "How to Apply" section of each Priority Announcement/Funding Pool on the Funding Opportunities page. This section will indicate if relevance information is required at the application stage.

Identify Priority Announcements/Funding Pools and Relevant Research Areas

To apply for funding through a Priority Announcement/Funding Pool, select the Priority Announcement/Funding Pool title from the list on ResearchNet and the Relevant Research Area(s) addressed by your proposalproposal, then press save. If a relevance form is required, a text box should appear. Complete the text box and press save again.

Describe (in one half-page) how the research proposed will address the relevant research area (if applicable).

Task 10: Print/Upload Signature Pages

1. Print the signature page PDF file from ResearchNet.
2. Obtain all required signatures.
   • Check the "How To Apply" section of the funding opportunity description to verify signature requirements.
   • Verify the requirements for signatures by consulting the sections titled "Required Signatures on Application Forms" and "Meaning of Signatures on Application Forms" in the CIHR Grants and Awards Guide.
3. Scan and upload all required signed signature pages in the Print/Upload Signature Pages task in ResearchNet prior to submitting your application.

Task 11: Confirm Documents Sent (if applicable)

If applicable, the documents listed in the "How to Apply" section of the funding opportunity must be sent to CIHR courier-stamped by the deadline date for your application to be considered complete.

• If not scanned and attached under "Transcripts" in the "Attach Other Application Materials", please provide official transcripts;
• Letters of support.

Please refer to the "How to Apply" section of the Funding Opportunity for specific information.

Task 12: Preview Application Materials

Review all components of your application. If a task is incomplete, you must provide the missing information to successfully submit your application.

Task 13: Consent and Submit Application

Submit Application

You must review the terms listed and respond to the questions regarding consent in order to submit your application.

You must click Send to send your application to CIHR.